Role Permission, Alerts and Notification, Sales Invoice Direct Print, Delivery Challan Direct Print, Add Button for Create transaction, Addition of few fields: Print Template, Custom field add in UI and Template, Custom and Sales Export

Features

Role Permission: With this release we have introduced roles and permission feature wherein user can select role from predefine type i.e. Manager, Auditor, Bookkeeper and other then after select respective module and then active or inactive user access.

Role Permission Mapping >> Role Permission

Select Role as Manager/ Auditor / Bookeeper / Other

Select Module for list of modules

Role Permission Mapping >> Role Menu >> Select Role >> Permission selection form list

Alert and Notifications:With this release we have introduced Alert and Notification with which HostBooks user can configure alerts to notify events that require attention.

Setting >> Alert Setting

Click on Add Alert

Select document type from given list of document (like Sales Invoice) and Action (Create or Update)

Upon selecting E-Mail Alert detailed configuration is made available i.e. selection of template (default or custom) default is predefine set template and in custom user can make use of given placeholders and can create own custom subject and email body.

Provision to enable alert between a date ranges is also given wherein user can select Active particular alert valid from date and valid to date.

We have also given provision to email contact on email id of contact mentioned in contact master, Primary contact in TO, CC and BCC.

Hence upon defining above configurations and saving template auto email notification are triggered for respective documents with mentioned subject and email body.

After creating or update, Sample of email notification in mail box.

Sales Direct Print: With this release user can now give direct print of Sales Invoice without preview. Also print work as per priority i.e. in case user has not define new print template then by default old print is available, if new print template is created and checked marked as default then new template will be available for print.

If Print template created but not checked marked as default then need to select print template and Click on Print.

To mark particular template as default, click on template setting select document type as Invoice and select preferred template and mark it as default.

After setting default template and click on direct Print

Delivery Challan direct Print: With this release user can now give direct print of delivery challan without preview. If new delivery challan print template is created and checked marked as default then new template will be available for print.

If Print template created but not checked marked as default, then need to select print template and Click on Print.

To mark particular template as default click on template setting select document type as delivery challan and select preferred template and mark it as default.

After marking template as default, click on Print.

Quick Add button for create transaction: With this release we have given add transaction button to create quick transactions with single click.

Upon click on add button, list of few transaction will be displayed and upon click on more all available transaction will be available for selection.

Few fields are added in Print Template: Few fields are added in template setting wherein user can select fields in template as business requirement which includes Reverse Charge Mechanism, Business License Number, GST TCS and GST TDS.

Sales Invoice Preview of field added to Sales Invoice.

Custom field added at Invoice and Item Level: With this release we have added custom field in customization setting of Sales Invoice which can enabled at Invoice level having Custom label with detail for Month and Year in MMM-YY format used for service invoice.

With this release we have added custom field in customization setting of Sales Invoice, which can enabled at Item level having custom label with detail for Month and Year in MMM-YY format used for service invoice.

Upon enabling custom fields in customization setting same are available at Invoice and Item level.

Click on Preview New Custom label and Input value available in Sales Invoice print as well.

Custom and dynamic field added in Sales Invoice Export: With this release sales Invoice export will also have custom and dynamic fields enabled at sales invoice transaction at Invoice and Item level.

Custom and dynamic fields available in export excel.

We’re always excited to hear from you! If you have any feedback, questions or concerns, please email us at: qa@hostbooks.com.