Credit Allocation, Manual Journal File Upload, Template- Bill of Supply, Credit Note, Direct Receipt, Export Invoice, Amendment Invoice

Features

Credit Allocation: With this release we have given provision to allocate credit against Receipts and Payments.

Path: Books >> Credit Allocation

All available credit for Payments and Receipts are available for allocation Customer or Vendor wise

Filter made available to search available credit using allocation number between Start date and End Date.

Click on + Credit Allocation to create credit allocation.

Upon click of + Credit allocation option is available to select credit allocation for Payment.

Provision made available to adjust Short or Excess payment also provision to select columns as per business requirements.

Upon Selection of Bill from and to date and Payment adjustment from and to date, respective data of Vendor Bills and Payments with original amount, settled amount and remaining amount is displayed on click of update button.

Once Payment number is selected against Bill no, respective remaining balance will get adjusted as per allocated amount.

Upon click of + Credit allocation another option for Credit Allocation is given for Receipt.

Provision made available to adjust Short or Excess receipt also provision given to select columns as per business requirements.

Upon Selection of Invoice from and to date and Receipt adjustment from and to date, respective data of Customer Invoice and Receipts with original amount, settled amount and remaining amount is displayed on click of update button.

Once Receipt number is selected against Invoice no, respective remaining balance will get adjusted as per allocated amount.

Template for Bill of Supply: With this release we have given provision to create custom template print for Bill of Supply, wherein user can select template from available templates.

Then further can select required fields for print for each section of document.

User can also configure default internal email id (So that for every email sent to contact, a copy of same is marked to internal email id) along with custom email content for subject and email with provision to attached Bill of Supply in email notification.

Once Bill of Supply template is created then user can Preview the same on click of Preview (New) after creating Bill of Supply document.

Upon click of Preview(New) option is enabled to select template

Once template is selected then preview is available for print or download.

Template for Credit Note:

Layout – With this release we have given provision to create custom layout for template print for Credit Note, wherein user can select template from available templates.

Field – Then further can select required fields for print for each section of document.

Email – User can also configure default internal email id (So that for every email sent to contact, a copy of same is marked to internal email id) along with custom email content for subject and email with provision to attached Credit Note in email notification.

Once Credit Note template is created then user can Preview the same on click of Preview (New) after creating Credit Note document.

Upon click of Preview(New) option is enabled to select template

Once template is selected then preview is available for print or download.

Template for Direct Receipt:

Layout – With this release we have given provision to create custom layout for template print for Direct Receipt, wherein user can select template from available templates.

Field – Then further can select required fields for print for each section of document.

Email – User can also configure default internal email id (So that for every email sent to contact, a copy of same is marked to internal email id) along with custom email content for subject and email with provision to attached Direct Receipt in email notification.

Once Direct Receipt template is created then user can Preview the same on click of Preview (New) after creating Direct Receipt document.

Upon click of Preview(New) option is enabled to select template.

Once template is selected then preview is available for print or download.

Template for Export Invoice:

Layout – With this release we have given provision to create custom layout for template print for Export Invoice, wherein user can select template from available templates.

Field – Then further can select required fields for print for each section of document.

Email – User can also configure default internal email id (So that for every email sent to contact, a copy of same is marked to internal email id) along with custom email content for subject and email with provision to attached Export Invoice in email notification.

Once Export Invoice template is created then user can Preview the same on click of Preview (New) after creating Export Invoice document.

Upon click of Preview(New) option is enabled to select template.

Once template is selected then preview is available for print or download.

Template for Amendment Invoice:

Layout – With this release we have given provision to create custom layout for template print for Amendment Invoice, wherein user can select template from available templates.

Field – Then further can select required fields for print for each section of document.

Email – User can also configure default internal email id (So that for every email sent to contact, a copy of same is marked to internal email id) along with custom email content for subject and email with provision to attached Amendment Invoice in email notification.

Once Amendment Invoice template is created then user can Preview the same on click of Preview (New) after amending any invoice.

Upon click of Preview(New) option is enabled to select template.

Once template is selected then preview is available for print or download.

Manual Journal – Document Upload: With this release we have given provision to upload reference document while creating any journal.

To upload document click on upload button on right top corner of screen of manual journal.

Once user click on upload button provision given to upload files which can only be access (view) by user of same company.

File name along with date of upload is available for reference while view.

For transaction where any reference document is uploaded then same is notify with pin button.

Document detail for view after transaction is created.

We’re always excited to hear from you! If you have any feedback, questions or concerns, please email us at: qa@hostbooks.com.